BOARD MINUTES FOR 2022

Foundation of SRFC December 14, 2022 Meeting Minutes 

Current Balance $12,104.08 - Investment fund $4102.26, Regular fund $8001.61 

Pill Tour canceled inflation almost double travel expense. Maybe a few coming in June. 

New mens coach Jacko , Chris Jackson from Australia 

Per Serena, Lauren Holiday playing rep side for ladies MRFU. 

Colin Jones,  Drury playing mens 7s as opposed to full side. 

Cam,  Ready to order mugs. Discussion of shirts for Founders Day. Pins ordered. 

Discussion of reenactment at Pappy's Jan 10 2023.  

Due to error of Secretary, who participated was not written down as far as Board members at above meeting.   

Submitted by David Thornton Secretary/Treasurer 
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Minutes Board Meeting 11 /9 /2022

Present Cam Collins, Colin Jones, David Thornton, electronic attending Sam Tahann, Tom Butler, regrets Serena Austin.

Fund amount Club fund $7886.13  Investment $3895.00 total $11,781.13

Discussions

Club needs new coach, only loss fall was to Div II club Wichita.

Pavers additional to be ordered, Butler may have another 6 or 7 to add.

Will be a reenactment original meeting of January 10 1983, at Pappy's Place January 10 , 2023 @ 5:30pm

Founders Day at Pitch P and P January 14, 2023.

Discussion of 40th Homecoming main event Friday night as opposed to Saturday night. Need to get current players at Homecoming. Also invite opponents we have played through the years.

Discussion of logo for 40th. Old T shirt the original  jerseys replica for Homecoming the 40th in August.

Discussion of Fleece shirts, ¾ and screen vs embroidery.

Discussion of mug 40th 1983 to 2023. 

Discussion of the current sociology of the rugby club.

Discussion of venues for the 40th Homecoming.

Respectfully submitted,

David Thornton, Treasurer

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Foundation minutes of Board meeting 10/12/2022.
In person Cam Collins and Colin Jones with Tom Butler, Scoop Thornton and Sam Tahhan on Zoom.

The Foundation welcomed Sam Tahhan as new 3-year member (2022-2025) of the Board.
The Board are seeking another member from the KC area to improve coverage.
Treasurers Financial Report - current balance $7773.77 and the Investment Fund $3775.78. 

Founders date set for Saturday January 14th, 2023 at The Pitch Restaurant.

A mass e-mail will be sent out in November for 501c3 end of year related donations and paver update.
Discussion of items to be sold at the 40th event.
This includes a special logo for apparel is being created for the event.
Due to the low attendance at this year’s Banquet held on Saturday 22nd August it was decided that the 40th Banquet would be held on the Friday with Saturday night after the 10’s T at Pappy’s. It was suggested that the Banquet should be open to members of the larger Rugby Club fraternity who want to join SRFC’s event.

Cam is prepared to make a video of SRFC through the years.

A Golf Tournament was suggested for the weekend of the Pill Tour.

Scoop informed the meeting that the press conference at the new pitch opening went well - KY3 did footage which resulted in 3 different stories and one article in the Springfield Business Journal.
Minutes submitted

Colin Jones.

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Foundation Board minutes September 19 2022
Present via Zoom: Colin Jones, Cam Collins, Serena Austin, Tom Butler

1. Target remaining paver donors 
-Butler continues to reach out to SMS guys

2. New Board Members
-Reaching out to two strong candidates (Paul Snider and Sam Tahan)

3. 40th Celebration 10s Tournament Discussion
-Venue discussion  
-Will sponsors be able to accommodate the amount of attendees at the banquet or should we consider other options?
-Would be prudent to get a rough head count at Founder's Day before discussing venues

4. Funding outdoor scoreboard/monitor
-Informal request for a pavilion monitor and software to run scoreboard, time, sponsors, etc. and kid's play area
-This would be a good opportunity to promote the Foundation
-Cam will send out Ultravision LED Solutions information

Thanks

Serena Austin

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Foundation Board minutes August 2022
Meeting cancelled
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Foundation Board minutes July 12 2022

Present Colin Jones, Cam Collins, Serena Austin, Benji Thomas. Zoom Butler. 

1. Discussion of setting pavers and location

2. Use social media to advertise pavers.

3. Discussion of adding Paul Snider and Sam Tahhan as board members no vote taken.

4. Agree to add Chris Thomas as player liaison.

5. No Tent for Foundation at 10s tournament.

6. Balance of CFO Fund $12,090.76 will have outstanding bills for pavers order.

Minutes respectfully submitted

Sec, Treas. David Scoop Thornton

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Foundation Board minutes June 8 2022

In person: Collins,  Austin, Jones, Thornton, Zoom Butler, Smillie has resigned.

Minutes approved May meeting.

Discussion of the following items:

Pavers - Foundation has control of the pavers.

Naming of the pitch.

Foundation will do the 40th activities celebration, not the Tournament.

Foundation not in control of Pill tour.

BrewCo possible sight of 40th Banquet, due to large crowd.

Mass email selling bricks at $100 Colin sending email. Also social media.

Foundation paying Warrensburg 18 the first side, pavers.

Agreed to extend invitation to Chris Thomas and to Paul Snide as new board members.

Minutes respectfully submitted

Sec, Treas. David Scoop Thornton

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Foundation minutes of board meeting 5/11/2022.
In person Serena Austin, Cam Collins, Colin Jones, 
Rhett Smillie resigned from board.

Discussion transfer of old pitch to new pitch. Discussion 7s June 11. 

Board membership Tom Butler and Thornton to expire 1 year agreed to continue. 

Foundation Report fixed fund is at $2685.54. Variable fund is $4448.42 total $7,133.96. Foundation is meeting with several ideas for fundraising next week.

Discussion of expanding board member to KC.

Collins discussed Proposal of sponsorship of Pitch. 

Discussion Letters on Pavilion.

Agreed brick pavers good idea and pavers discussed. Discussed placing pavers Warrensburg 18 the first match 1983 at new pitch and HOF stone.

Founders Day 2023 kickoff of 40th selling fleece shirts that day. 

Discussion of 10's and 40 plus side.

Discussion of power to North end of pitch.

Minutes submitted

David Scoop Thornton Sec. Treas.

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Foundation minutes of board meeting 4/13/2022.
Meeting at Pitch Restaurant.   Present: SRFC President Bevel, Sec, Jones, Director Wells, Director MiIlie,  absent Director Scott. Treas. Stephens.

Foundation Board Present: Colins, Jones, Austin, Butler on Zoom, and Smillie not available.

Foundation Balance $7044.00 by Thornton, Foundation Sec, Treas.

Discussion of these topics

1. Barn agreement with adjoining landowners who agreed to give us barn and 10 feet around barn.

 2. Pavilion, lights & well.

 3. Collins suggested sealed bids on naming of pitch. Discussion of naming of pitch. Discussion Entry signs , Scoreboard, Hall of Fame location.

 4. Soft opening new pitch 7s tournament June. Hard opening 10s August

 5. Bevel gave report on new facility our pitch  and mentioned new Brewing Co going in down the street, on Sawyer Road.

Agreement of those present SRFC Board requests for Foundation funds go through SRFC Board. 

Minutes submitted David Thornton Foundation Sec. Treas.

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Foundation minutes of board meeting 3/09/2022.
Meeting of foundation board in person Collins, Thornton and Jones. All other board members available on Zoom.
Thornton the Treasurer reported a current balance in the total fund of $6924.26. Total donations  to date, $7025, less interest charge from CFO $100.74. A breakdown was previously sent all board members.
Cam Collins discussed his meeting with the Springfield Rugby board and we had discussion of sponsorship of the Pitch.
There was discussion on the opening of the new Pitch in June and it was discussed giving the naming of the pitch on a bid situation with all bids due May 1. Rhett Smillie withdrew any offers for sponsorship naming of Pitch.
It was discussed that Pitch should be under another LLC name organization other than Springfield rugby football club.  Springfield Rugby board made a request that all requests for money from the Foundation go through the Springfield Rugby board.
It was agreed that the foundation board would agree to this.
It was suggested that the Foundation board and the Rugby board have a joint meeting April 13 at 7 o’clock at the Pitch as of this writing that is to take place.
There was discussion of the 40th celebration and the possibility of the Foundation board handling activities outside of the actual matches at the tens tournament. 
It is noted that approval the previous minutes of a board meeting were approved.
Respectfully submitted David Thornton secretary treasurer Foundation board
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Foundation minutes of board meeting 2/09/2022
Cancelled - Cam out of town. The SRFC board meeting was postponed last week. Cam will be meeting with SRFC board next month - March.

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Foundation minutes of board meeting 1/12/2022
Cam had another meeting on Wednesday night so could not attend and it was generally agreed that there was nothing needed discussion.

We currently have approximately $5,200 in the account with another $1,000 donated by John Hume at Founder's Day.  Should have another $200 in profit from Founder's Day to add.

Cam is scheduled to go to the SRFC board meeting next month and will let everyone know how that one goes.
Tom Butler added via e-mail - The thing I still need is a few contacts in the St. Louis area that played for SRFC. Preferably one in each decade since 83.  Colin J will send him a list of SRFC contacts.

Then I can shamelessly solicit donations to the foundation.